How to get a menu button that is assigned to a macro to display the keyboard
shortcut on the menu
Article contributed by Dave Rado
Menu buttons linked to built-in commands (usually)
automatically display the shortcut key that is linked to that command (if there
So for instance, on the File menu you can see that Save is
assigned to Ctrl+S.
Unfortunately, in Word 97 and above, menu buttons linked to macros
do not display the shortcut key that the macro is linked to (they did,
automatically, in Word 95 and below.
Fortunately, there is a virtually undocumented workaround for this. It
involves running a one-line macro, but the macro only needs to be run once (you could run it from the Immediate Window press Ctrl+G,
or select View + Immediate Window):
ShortcutText = "Alt+Ctrl+X"
Or if your button is on a menu you'd use something like:
Then hold the Shift key down and select File + Save All.
Incidentally, I called it virtually undocumented because, whilst the ShortcutText
property is mentioned in Help, it is not listed as a property of the
CommandBarControl object, and nor does it appear under AutoListMembers if you
You can only use the ShortcutText property if the button is
assigned to a macro, unfortunately. If it is assigned to a Word command,
and if you want to change the shortcut text that appears when you hover over the
button, you need to create a custom button assigned to a macro, and replace the
built-in button with your custom one. The macro you assign the button to should
invoke the command.
Two examples of why one might want to do this are the File + Close and
Print Preview buttons, which for some weird reason don't display their shortcut
keys (Ctrl+F4 and Ctrl+F2, respectively).